TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-608-22 (Re-Bid), Furnish and Deliver HVAC Coils to Various Service Areas, to Autumn Construction Services, Inc., in an amount not to exceed $91,300.00, Accounts 101, 201-50000, 67000, 68000-623270, 634650, Requisition 1503585
Body
Dear Sir:
On May 16, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-608-21, Furnish and Deliver HVAC Coils to Various Service Areas.
In response to a public advertisement of July 24, 2019, a bid opening was held on August 13, 2019. The sole bid was rejected as reported at the October 3, 2019 Board meeting.
In response to a public re-advertisement of November 6, 2019, a bid opening was held on December 10, 2019. The bid tabulation for this contract is:
AUTUMN CONSTRUCTION SERVICES, INC. $91,300.00
INDI ENTERPRISE, INC. $103,665.00
Six hundred seventy-one (671) companies were notified of this contract being advertised and thirty-five (35) companies requested specifications.
Autumn Construction Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the terms and specifications of the contract. The estimated cost for this contract is $122,000.00, placing their bid of $91,300.00 approximately 25.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because it is a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-608-22 (Re-Bid)+ to Autumn Construction Services, Inc., in an amount not to exceed $91,300.00.
The Contractor shall furnish and deliver materials within 75 calendar days after the approval of the drawings.
Funds are available in Accounts 101, 201-50000, 67000, 68000-623270, 634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020