TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-707-22 (Re-Bid), Rebuild Gatehouses 1 & 2 and the Sludge Concentration Building at the O’Brien Water Reclamation Plant, estimated cost $155,000.00
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-707-21, Rebuild Gatehouses 1 & 2 and the Sludge Concentration Building at the O’Brien Water Reclamation Plant.
In response to a public advertisement of July 24, 2019, a bid opening was held on August 20, 2019. The sole bidder was rejected as reported at the Board meeting of September 5, 2019.
In response to a public re-advertisement of October 16, 2019, a bid opening was held on November 12, 2019. The bid tabulation for this contract is:
BP CONSTRUCTION AND REMODELERS, INC. *$157,700.00
INDUSTRIA, INC. $340,950.00
*corrected total
Seven hundred fifty-three (753) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
BP Construction and Remodelers, Inc., the low bidder, did not sign the signature page (UP-5) in the Utilization Plan. Therefore, the bid is considered non-responsive and rejected in accordance with the Affirmative Action Ordinance, Revised Appendix D, Section 13 (a) (i). The Director of Procurement and Materials Management has informed BP Construction and Remodelers, Inc., of this action.
The bid submitted by Industria, Inc., in an amount of $340,950.00, was 120 percent over the estimated cost of $155,000.00. Therefore, the bid was considered too high for award and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Industria, Inc., of this action.
The Maintenance and Operations Department will not re-advertise this contract, as the work needed will be incorporated into an upcoming contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm