TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-100-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and Analysis of Monitoring Well Samples from the McCook Reservoir Site, to A3 Environmental LLC., in an amount not to exceed $64,272.10, Account 101-16000-612490, Requisition 1527992
Body
Dear Sir:
On September 19, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-100-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and Analysis of Monitoring Well Samples from the McCook Reservoir Site. The contract will expire on December 31, 2020.
In response to a public advertisement of October 30, 2019, a bid opening was held on November 19, 2019. The bid tabulation for this contract is:
A3 ENVIRONMENTAL LLC *$64,272.10
BOTRAN TECHNOLOGY, LLC $70,325.00
TECHLAW, INC. $79,834.10
TETRA TECH, INC. $93,519.89
BBJ GROUP, LLC $117,200.00
ANDREWS ENGINEERING, INC. $121,549.00
*corrected total
Three hundred forty-four (344) companies were notified of this contract being advertised and twenty-six (26) companies requested specifications.
A3 Environmental LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $93,182.00, placing their bid of $64,272.10 approximately 31 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 20-100-11 to A3 Environmental LLC, in an amount not to exceed $64,272.10.
Funds are available in Account 101-16000-612490.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020