TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Skalar, Inc. for preventive maintenance, repairs and consumable supplies for five Skalar analyzer systems, in an amount not to exceed $119,900.00, Accounts 101-16000-612970, 623570, Requisition 1531762
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Skalar, Inc. (Skalar), for preventive maintenance, repairs and consumable supplies for five (5) analyzer systems, including four (4) Skalar SAN++ Analyzers - cyanide, total organic carbon, phenol, and phosphate/nitrogen analyzers - as well as one (1) chemical oxygen demand robotic analyzer in the Stickney Analytical Laboratory. This purchase order will expire on December 31, 2022.
The analyzers under this agreement are used for analyses that are required by permits, regulations, and ordinances including: water reclamation plant influent and effluent samples for compliance with NPDES permits, biosolids samples for compliance with the USEPA Part 503 rule, industrial discharges to ensure that dischargers are in compliance with the industrial pretreatment regulations, and the monitoring of the water quality in the Chicago area waterways to meet the IEPA designated Water Quality Standard.
Skalar, the sole-service provider for preventive maintenance, repairs and consumable supplies for the analyzers, has submitted pricing for the services required. The benefits that this service provides are that the analyzer systems and peripheral equipment are maintained by vendor-trained technicians and the preventive maintenance and emergency repairs will greatly reduce instrument downtime due to failure. Inasmuch as Skalar is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Skalar is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Skalar, Inc., in an amount not to exceed $119,900.00.
Funds for the 2020 expenditure, in the amount of $30,690.00, are available in Accounts 101-16000-612970, 623570. The estimated expenditures for 2021 and 2022 are $43,880.00 and $45,330.00, respectively. Funds for the 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:JC:RR:cs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020