TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON ENGINEERING
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement and make payment to the Fox River Water Reclamation District for Phosphorus Removal Liquid Facilities for the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (18-IGA-36) in an amount not to exceed $7,504,968.00, Account 401-50000-612400, Requisition 1537616
Body
Dear Sir:
Authority is requested to enter into an Intergovernmental Agreement (IGA) and make payment to the Fox River Water Reclamation District (FRWRD) in support of FRWRD’s Phosphorus Removal Liquid Facilities for the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (18-IGA-36).
Authority to negotiate an IGA with FRWRD was granted on September 20, 2018. The project is required to meet future permit requirements for reducing phosphorus from the plant effluent. The work includes altering the liquid waste stream for biological phosphorus removal using the Modified West Bank Process; constructing two primary sludge fermenters, a Fermenter Control Building, six mixing basins, a primary effluent/return activated sludge pump station, an odor control system, and other associated equipment; modifying the aeration basin effluent channel and primary effluent metering flumes; replacing or providing associated piping, valves and appurtenances; modifying existing process piping; and the addition of underground piping for interconnection of facilities identified above.
In 1974, as required by the U.S. Environmental Protection Agency for grant funding, the District entered into a master agreement with the FRWRD for treatment of wastewater flow from the District’s Poplar Creek Basin. The Agreement requires that the District pay an annual cost for treatment of that wastewater based on measured flow to the facility. Additionally, the District is required to contribute capital funding for FRWRD projects that are necessary to increase or improve FRWRD’s ability to treat wastewater flow to its facility. The District has participated in capital projects at the facility since that time.
The District is responsible for 36.20 percent of the Phosphorus Removal Liquid Facilities project. This figure is based on the percentage of the total waste that is treated that is attributable to the Poplar Creek Basin. The project’s total cost is estimated at $20,731,958.00, which includes a 5 percent contingency for change orders, and the District’s portion is estimated at $7,504,968.00. The total project cost includes design engineering, construction, and post award engineering services.
FRWRD has accepted a bid and is finalizing the construction contract. Construction is expected to begin in February 2020, and to be completed in November 2021.
Based on the foregoing, the Engineering Department recommends that the District be authorized to enter into an IGA and make payment to the FRWRD in an amount not to exceed $7,504,968.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well any document necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds area available in Account 401-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020