TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, Groups A, B, and C to Matheson Tri-Gas, Inc., in amounts not to exceed $56,855.21, and Group D to American Gases Corporation. in an amount not to exceed $772.00, Account 101-20000-623840.
Body
Dear Sir:
On November 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, beginning approximately March 1, 2020 and ending February 28, 2021.
In response to a public advertisement of November 20, 2019, a bid opening was held on December 10, 2019. The bid tabulation for this contract is:
GROUP A: LAB GASES
MATHESON TRI-GAS, INC. $10,176.92
AMERICAN GASES CORPORATION $11,412.25
GROUP B: INDUSTRIAL GASES
AMERICAN GASES CORPORATION $3,632.00
MATHESON TRI-GAS, INC. $4,462.94
GROUP C: LAB GASES (DEWARS)
MATHESON TRI-GAS, INC. $42,215.35
AMERICAN GASES CORPORATION $47,186.90
GROUP D: PROPANE GASES
AMERICAN GASES CORPORATION $772.00
MATHESON TRI-GAS, INC. $1,406.74
Two hundred and seventy-three (273) companies were notified of the contract being advertised and nine (9) companies requested specifications.
The contract documents stated the District intends to award one contract to the lowest responsible bidder for Groups A and B combined, one contract to the lowest responsible bidder for Group C, and one contract to the lowest responsible bidder for Group D.
Matheson Tri-Gas, Inc., the lowest responsible bidder for Groups A and B combined, and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B combined and group C of this contract was $57,200.00, placing the bid of $56,855.21 approximately 0.6 percent below the estimate.
American Gases Corporation, the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $1,800.00, placing the bid of $772.00 approximately 57.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-002-11, Groups A and B combined, and Group C to Matheson Tri-Gas, Inc., in an amount not to exceed $56,855.21, and Group D to American Gases Corporation, in amount not to exceed $772.00.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020
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