TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 18-248-3P, S2EBPR Pilot Study, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,859,000.00, plus a five (5) percent allowance for change orders in an amount of $92,950.00, for a total amount not to exceed $1,951,950.00, Account 401-50000-645650, Requisition 1527152
Body
Dear Sir:
On September 19, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-248-3P, S2EBPR Pilot Study.
In response to a public advertisement of November 20, 2019, a bid opening was held on December 17, 2019. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,859,000.00
IHC CONSTRUCTION COMPANIES, L.L.C. $1,899,000.00
BROADWAY ELECTRIC, INC. $2,026,000.00
Four hundred and sixty (460) companies were notified of this contract being advertised and thirty-four (34) companies requested specifications.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $1,470,000.00 to $1,780,000.00, placing their bid of $1,859,000.00 approximately 4.4 percent over the high end of the cost range.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: electricians, laborers, operating engineers, pipefitters, skilled workers, steel erectors and truckdrivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 28 percent MBE, 17 percent WBE, and bidder offers WBE credits to satisfy the SBE participation. The bidder offers 3% for the VBE participation.
The contract will require approximately fourteen (14) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-248-3P to Independent Mechanical Industries, Inc., in an amount not to exceed $1,859,000.00, plus a five (5) percent allowance for change orders in an amount of $92,950.00, for a total amount not to exceed $1,951,950.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall complete all work within 365 calendar days after approval of the Contractor’s Bond.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020
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