TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Chicago Tire, Inc., in an amount not to exceed $73,898.00, Account 101-66000-623250, Requisition 1529012 (As Revised)
Body
Dear Sir:
On November 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations.
In response to a public advertisement of December 18, 2019, a bid opening was held on January 7, 2020. The bid tabulation for this contract is:
CHICAGO TIRE, INC. $73,898.00
COMMERCIAL TIRE SERVICE, INC. *$75,065.12
*corrected total
Fifty-six (56) companies were notified of this contract being advertised and nine (9) companies requested specifications.
Chicago Tire, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $75,000.00, placing their bid of $73,898.00 approximately 1.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The contract will require approximately one to three (1-3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-672-11 to Chicago Tire, Inc., in an amount not to exceed $73,898.00.
The contract shall commence upon approval of the Contractor’s Bond, and as ordered by the Engineer, and terminate on December 31, 2020, or upon expenditure of available funds, whichever occurs sooner.
Funds are available in Account 101-66000-623250.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2020