TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $36,904.23, Account 101-20000-623190
Body
Dear Sir:
On November 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2020 and ending February 28, 2021.
In response to a public advertisement of December 4, 2019, a bid opening was held on December 17, 2019. The bid tabulation for this contract is:
GROUP A: PAINT SUPPLIES
THE SHERWIN-WILLIAMS COMPANY *$5,217.82
JC LICHT LLC $7,418.76
PROGRESSIVE INDUSTRIES, INC $7,438.92
TILES IN STYLE, LLC $12,133.41
*corrected total
GROUP B: PAINTS AND SOLVENTS
THE SHERWIN-WILLIAMS COMPANY $31,686.41
PPG ARCHITECTURAL FINISHES INC *$47,362.19
JC LICHT LLC *$50,337.81
PROGRESSIVE INDUSTRIES, INC $53,882.02
TILES IN STYLE, LLC $59,042.56
*corrected total
Nine hundred and twenty-six (926) companies were notified of the contract being advertised and nineteen (19) companies requested specifications.
The Sherwin-Williams Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $10,000.00, placing their bid of $5,217.82 approximately 47.8 percent below the total estimate.
The Sherwin-Williams Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $36,000.00, placing their bid of $31,686.41 approximately 12 percent below the total estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-012-11, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $36,904.23.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract. Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2020
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