TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 20-419-11, Elevator Maintenance and Repair Service at the Main Office Building Complex for a Three-Year Period, estimated cost $110,400.00
Body
Dear Sir:
On October 17, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-419-11, Elevator Maintenance and Repair Service at the Main Office Building Complex for a Three-Year Period.
In response to a public advertisement of November 20, 2019, a bid opening was held on December 10, 2019. The bid tabulation for this contract is:
PARKWAY ELEVATORS, INC. *$173,756.96
*corrected total
Seven hundred sixty-four (764) companies were notified of this contract being advertised and ten (10) companies requested specifications.
A review of the bid submitted by Parkway Elevators, Inc., revealed that their bid of $173,756.96 is approximately 57.4 percent over the contract estimate of $110,400.00 and is considered too high for award. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Parkway Elevators, Inc., of this action.
General Administration plans to re-advertise the contract at a future date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm