TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair, Inc., in an amount of $44,064.98, from an amount of $467,871.38, to an amount not to exceed $511,936.36, Accounts 101-66000/67000/68000/69000-612860/623250, Purchase Orders 5001616, 5001617, 5001618 and 5001619.
Body
Dear Sir:
On August 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair, Inc., in an amount not to exceed $460,849.00. The contract will expire on June 30, 2020.
As of January 10, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $7,022.38 from the original amount awarded of $460,849.00. The current contract value is $467,871.38. The prior approved change orders reflect an approximate 1.5% increase to the original contract value.
This 2020 increase is necessary to maintain continuous truck and trailer repair services to the District’s various plants and facilities, until the new 2020 contract is in place.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-674-11, in an amount of $44,064.98 (approximately 9.4% of the current contract value) from an amount of $467,871.38 to an amount not to exceed $511,936.36.
Funds are available in Accounts 101-66000/67000/68000/69000-612860/623250.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2020
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