TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 20, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-487-12 (Re-Bid), Provide Web Hosting and Support of Oracle Primavera Software for a Three-Year Period, to LoadSpring Solutions, Inc., in an amount not to exceed $69,336.00, Account 101-27000-612820, 612430, Requisition 1526697
Body
Dear Sir:
On October 3, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-487-11, Provide Web Hosting and Support of Oracle Primavera Software for a Three-Year. The contract will expire on March 31, 2023.
In response to a public advertisement of November 20, 2019, a bid opening was held on December 3, 2019. There were no bids received for this contract.
In response to a public re-advertisement of December 18, 2019, a bid opening was held on January 7, 2020. The bid tabulation for this contract is:
LOADSPRING SOLUTIONS, INC. $69,336.00
D.R. MCNATTY & ASSOCIATES, INC. $72,800.00
Nine hundred seventy-two (972) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
LoadSpring Solutions, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $85,000.00, placing their bid of $69,336.00, approximately 18.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-487-12 (Re-Bid), to LoadSpring Solutions, Inc., in an amount not to exceed $69,336.00.
No bid deposit was required for this contract.
Funds are available in Account 101-27000-612820, 612430.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 20, 2020