TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-613-11, Scavenger Services at Various Service Areas, estimated cost $3,883,400.00, Accounts 101/501-50000/66000/67000/68000/69000-612520, Requisitions 1538453, 1538452, 1537450, 1538459, 1538445, 1538446 and 1538068
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of Scavenger Services at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure scavenger services, including the furnishing of empty waste containers, periodic removal and lawful disposal of filled waste containers and replacement of the filled waste containers with empty containers at the Stickney, Calumet, O’Brien, Kirie, Egan and Hanover Park Water Reclamation Plants, and the Lockport Powerhouse. Services will also include collection of emergency waste, recyclable trash, general trash, debris, screenings, landscaping waste, grit and scum which are regularly generated from normal and routine operations at the aforementioned District facilities.
The estimated cost for this contract is not to exceed $3,883,400.00. The estimated 2020, 2021, 2022 and 2023 expenditures are not to exceed $654,590.00, $1,312,000.00, $1,336,150.00 and $580,660.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because of the specialized nature of the work, which includes the transportation and disposal of material classified as “special waste,” which requires appropriate State of Illinois chemical analysis, licenses, disposal and site permits.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the labor, supervision and other specialized requirements of this contract do not provide practical opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise April 29, 2020
Bid Opening May 19, 2020
Award June 18, 2020
Completion July 15, 2023
Funds are available in 2020 in Accounts 101/501-50000/66000/67000/68000/69000-612520. Funds for the subsequent years, 2021, 2022 and 2023, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-613-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2020