TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to award Contract 19-717-22 (Re-Bid), Furnish, Deliver, and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, to Ornelas Construction Company, in an amount not to exceed $775,201.00, Account 201-50000-645700, Requisition 1518109 (As Revised)(Deferred from the February 20, 2020 Board Meeting)
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Dear Sir:
On May 2, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-717-21, Furnish, Deliver, and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant.
In response to a public advertisement of July 10, 2019, a bid opening was held on August 6, 2019. All bids were rejected as reported at the Board Meeting of September 5, 2019.
Authorization to increase cost estimate, from $450,000.00 to $850,000.00, was approved at the Board meeting of October 17, 2019.
In response to a public re-advertisement of December 4, 2019, a bid opening was held on January 28, 2020. The bid tabulation for this contract is:
ORNELAS CONSTRUCTION COMPANY $775,201.00
IHC CONSTRUCTION COMPANIES, L. L. C. $780,000.00
Seven hundred fifty-eight (758) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
Ornelas Construction Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $850,000.00, placing the bid of $775,201.00, approximately 8.7 percent below the estimate.
Ornelas Construction Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, electricians, hoisters, ironworkers, machinists, millwrights, painters, pipefitters, plumbers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
Ornelas Construction Company is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE), and Veteran-Owned Business Enterprise (VBE) goals for this contract are 18 percent MBE, 8 percent WBE, and 3 percent VBE. Bidder offers MBE and WBE to satisfy the SBE requirements.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-717-22 (Re-Bid), to Ornelas Construction Company, in an amount not to exceed $775,201.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the contractor’s bond and complete all work within 400 calendar days.
The contract will employ approximately 10-15 people for the services.
Funds for the 2020 expenditures, in the amount of $695,201.00, are available in Account 201-50000-645700. The estimated expenditures for 2021 are $80,000.00. Funds for the 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2020
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