TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order with AT&T Corporation, for Contract 16-RFP-05 Point to Point Communications, in an amount of $1,572.12, from an amount of $75,951.12, to an amount not to exceed $74,379.00, Account 101-27000-612210, Purchase Order 3096760
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 16-RFP-05 Point to Point Communications with AT&T Corporation, in an amount not to exceed $34,586.64. The contract expired on September 30, 2019.
As of January 23, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $41,365.08, from the original amount awarded of $34,586.64. The current contract value is $75,951.12. The prior approved change orders reflect a 119.6 percent increase to the original contract value.
The current purchase order was funded to September 2019 per the original agreement executed on September 20, 2016. This included ASE services for communication between O’Brien and North Pumping Station for Maintenance and Operations telemetry networks. On November 8, 2017, the District entered into a new agreement with AT&T Corporation, as part of this contract, to increase the bandwidth of the ASE WAN service to accommodate the rollout of Microsoft Windows 10. The agreement extends the telemetry service through November, 2020. Pursuant to these changes, the Board of Commissioners authorized the increase and extension of the purchase order on January 23, 2020. This change order is to decrease and close the 2019 encumbrance.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 16-RFP-05 in an amount of $1,572.12 (2% of the current contract value), from an amount of $75,951.12, to an amount not to exceed $74,379.00.
Funds will be restored to Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2020
Attachment