TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-632-11, Furnishing and Delivering Sodium Hypochlorite, to Alexander Chemical Corporation, in an amount not to exceed $4,206,963.00, Accounts 101-67000, 68000, 69000-623560, Requisitions 1528871, 1528446, 1528191, 1532414, 1530767, and 1531424
Body
Dear Sir:
On December 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-632-11, Furnishing and Delivering Sodium Hypochlorite.
In response to a public advertisement of January 29, 2020, a bid opening was held on February 11, 2020. The bid tabulation for this contract is:
ALEXANDER CHEMICAL CORPORATION $3,322,535.73
ROWELL CHEMICAL CORPORATION $3,553,744.44
OLIN CORPORATION *$4,402,785.76
*corrected total
Three hundred fifty-three (353) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $4,206,963.00.
Alexander Chemical Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $4,206,963.00, placing their bid of $3,322,353.73 approximately 21 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because it is not a construction related contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 20-632-11 to Alexander Chemical Corporation, in an amount not to exceed $4,206,963.00.
The contract term shall commence five days after the date of the purchase order, and terminate thirty-six months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2020 expenditure, in the amount of $1,034,755.00, are available in Accounts 101-67000, 68000, 69000-623560. The estimated expenditures for 2021 are $1,375,090.00, and for 2022 are $1,375,090.00, and for 2023 are $422,028.00. The expenditures for 2021, 2022, and 2023 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2020