TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-810-11, Furnish and Deliver One Four-Inch Hydraulic Submersible Pump and Power Pack to the Calumet Water Reclamation Plant, estimated cost $80,000.00, Account 101-68000-634650, Requisition 1537448
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver one four-inch hydraulic submersible pump and power pack to the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to furnish and deliver a hydraulic, submersible pump with a diesel-driven, trailer-mounted power pack to the Calumet Water Reclamation Plant. The pump is needed to improve efficiencies when emptying digesters and other sludge processing tanks throughout the District.
The estimated cost of the contract is $80,000.00.
The Multi-Project Labor Agreement are not included in this contract because it is a furnish and deliver contract for equipment.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
o Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
o Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise June 18, 2020
Bid Opening July 8, 2020
Award August 6, 2020
Completion December 31, 2020
Funds are available in Account 101-68000-634650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-810-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2020