TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver fifteen 2020 Ford Escapes, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 120716-NAF, in an amount not to exceed $452,514.93, Account 101-15000-634860, Requisition 1542932.
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver fifteen 2020 Ford Escapes with hybrid engines, under Sourcewell Contract No. 120716-NAF. The District has the ability to participate in Sourcewell Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
Sourcewell currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2020 Ford Escapes with hybrid engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
Fourteen of the planned vehicle replacements have met the replacement criteria of 10 years, 100,000 miles, or high lifetime-to-date maintenance costs, the one vehicle addition to the fleet has been approved in the Engineering Department’s 2020 Interdepartmental Budget Requisition Request:
Unit Year Make Model Dept Sect Odometer Months in Service
2406 2004 Ford Crown Vic GA 096 128,588 189
2499 2014 Ford Fusion M&O 931 44,500 73
2511 2005 Ford Taurus ENG 516 89,138 177
2517 2005 Ford Taurus ENG 556 86,534 177
2701 2007 Ford Escape M&O 924 101,505 161
2719 2007 Ford Escape ENG 554 106,408 161
2738 2007 Ford Taurus ENG 556 73,050 161
2777 2007 Ford Taurus ENG 556 37,452 161
2785 2007 Ford Taurus M&R 161 72,560 155
2813 2008 Chevy Impala GA 096 105,959 141
2897 2008 Chevy Impala GA 096 98,582 141
2910 2009 Chevy Impala M&O 842 140,648 124
5811 2008 Ford Escape M&O 652 42,311 137
5813 2008 Ford Escape ENG 553 38,136 134
5010 2020 Ford Escape ENG 556 Addition
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
o Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
o Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $452,514.93.
Funds are available in Account 101-15000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer,JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2020