TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 13-806-2S Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding in an amount of $180,000.00, from an amount of $1,944,450.00, to an amount not to exceed $2,124,450.00, Account 201-50000-612240, Purchase Order 5001627
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 13-806-2S Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding, in an amount not to exceed $1,944,450.00. The scheduled contract completion date is October 4, 2020.
This contract has no prior change orders.
For these additional services, National Power Rodding will utilize J.A.C.K. Contractor Services, Inc., Women-owned businesses, towards meeting the Diversity Goals on this project (5 percent Minority-owned Business Enterprises and/or 5 percent Women-owned Business Enterprises and 5 percent Small Business Enterprises).
An increase in value in the amount of $180,000.00 is requested to inspect additional District assets. The Engineering Department determined that a significant length of sewer required heavy cleaning and television inspection. This inspection used a large portion of the remaining funds available and limits the District’s ability to perform routine inspections for remainder of the contract duration. Engineering is currently developing a new contract for sewer televising that is anticipated to be awarded later this year. Based on bid values received on similar District contracts for this type of work, it would be in District’s best interest to perform as much work as possible under current rates of this contract.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order for Contract 13-806-2S in an amount of $180,000.00 (9.26 percent of the current contract value), from an amount of $1,944,450.00 to an amount not to exceed $2,124,450.00.
Funds are available in Account 201-50000-612240.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2020