TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to amend the agreement with The Gordian Group, Inc., for professional services for the development and implementation of the Job Order Contracting System, for a one-year period, in an amount not to exceed $78,000.00, Accounts 101, 201, 401, 501, and 901
Body
Dear Sir:
Approval is requested to amend the agreement with The Gordian Group, Inc., for professional services for the continued development and implementation of the Job Order Contracting System, for a one-year period, in an amount not to exceed $78,000.00. The agreement will end on June 4, 2021.
At the March 15, 2018 Board meeting, the original agreement was approved for a two-year period with options to extend for two (2) additional one-year periods with Board approval. The current agreement ends April 3, 2020.
The District utilizes The Gordian Group, Inc. (Gordian) proprietary software called eGordian for the JOC program. Gordian will continue to provide all software support for the program.
The Gordian Group, Inc., will also provide experienced, full-time personnel who will continue to be fully responsible for the complete JOC program in accordance with the agreement. The project manager will report directly to the District and will be available to assist the District with any JOC-related issues as they arise.
Inasmuch as the services to be provided are professional in nature, it is recommended that the Director of Procurement and Materials Management be authorized to extend the agreement with The Gordian Group, Inc., for one (1) year, in an amount not to exceed $78,000.00. The Gordian Group, Inc., is paid their license fee for each job order approved by the District under Contract 17-942-11. If no job order(s) are approved, no fee is paid. The dollar value of $78,000.00 is based on the extension of $4 million at 1.95%. A separate Board letter is being presented at this meeting for the extension of Contract 17-942-11 for the $4 million.
Appendix A and Appendix V are not applicable because the contract dollar value is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Funds are available in Accounts 101, 201, 401, 501 and 901.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2020