TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One-Year Period, Groups A, B, H, and I to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $43,938.42, and Groups C, D, E, F, G, and J to Columbia Pipe & Supply Company, in an amount not to exceed $237,547.59, Account 101-20000-623090
Body
Dear Sir:
On May 21, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-025-11 furnish and deliver plumbing pipe, fittings and valves to various locations for a one year period, beginning approximately September 1, 2020 and ending August 31, 2021.
In response to a public advertisement of July 1, 2020, a bid opening was held on July 21, 2020. The bid tabulation for this contract is:
GROUP A: PIPE
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $17,779.58
Columbia PIPE & SUPPLY Company *$19,335.29
*corrected total
GROUP B: Hose Clamps & Couplings
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $8,272.69
GROUP C: VALVES
Columbia PIPE & SUPPLY Company $183,298.17
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $188,333.48
GROUP D: GALVANIZED FITTINGS
Columbia PIPE & SUPPLY Company *$14,741.81
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $15,698.51
*corrected total
GROUP E: MALLEABLE IRON FITTINGS
Columbia PIPE & SUPPLY Company *$18,421.43
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $18,450.22
*corrected total
GROUP F: STAINLESS STEEL FITTINGS
Columbia PIPE & SUPPLY Company *$2,633.03
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $3,723.63
*corrected total
GROUP G: SCHEDULE 40 & 80 FITTINGS
Columbia PIPE & SUPPLY Company *$9,828.88
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $10,563.41
*corrected total
GROUP H: FORGED FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $7,269.62
Columbia PIPE & SUPPLY Company *$7,455.91
*corrected total
GROUP I: COPPER PIPE, TUBING, & FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $10,616.53
Columbia PIPE & SUPPLY Company *$11,483.58
*corrected total
GROUP J: MISCELLANEOUS SUPPLIES
Columbia PIPE & SUPPLY Company *$8,624.27
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $10,271.26
*corrected total
One thousand sixty-eight (1,068) companies were notified of the contract being advertised and twenty-two (22) companies requested specifications.
Marco Supply Company, Inc., d.b.a. Johnson Pipe & Supply Company, Inc., the lowest responsible bidder for Groups A, B, H, and I, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, H, and I of this contract was $52,000.00, placing the total bid of $43,938.42 approximately 15.5 percent below the estimate.
Columbia Pipe & Supply Company, the lowest responsible bidder for Groups C, D, E, F, G, and J, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C, D, E, F, G, and J of this contract was $277,000.00, placing the total bid of $237,547.59 approximately 14.35 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-025-11, Groups A, B, H, and I to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $43,938.42, and Groups C, D, E, F, G, and J to Columbia Pipe & Supply Company, in an amount not to exceed $237,547.59.
No bid deposit was required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020
Attachment