TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-614-11, Elevator Maintenance at Various Locations, Groups A, B, and C to Parkway Elevators, Inc., in an amount not to exceed $928,629.69, Accounts 101-67000, 68000, 69000-612600, 612680 Requisition 1533115, 1533116, 1533489
Body
Dear Sir:
On December 19, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-614-11, Elevator Maintenance at Various Locations.
In response to a public advertisement of February 19, 2020, a bid opening was held on May 12, 2020. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
PARKWAY ELEVATORS, INC. $396,005.61
TOTAL ELEVATOR SERVICE $450,026.16
GROUP B: CALUMET SERVICE AREA
PARKWAY ELEVATORS, INC. $198,331.23
TOTAL ELEVATOR SERVICE *$234,869.40
GROUP C: NORTH SIDE SERVICE AREA
PARKWAY ELEVATORS, INC. $334,292.85
TOTAL ELEVATOR SERVICE $397,695.54
*corrected total
Seventy-five (75) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Parkway Elevators, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and C of this contract is $1,083,182.34, placing the bid of $928,629.69 approximately 14.3 percent below the estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are: 20% MBE and/or WBE and 10% SBE.
Parkway Elevators, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE and the bidder offers MBE credits to satisfy the SBE participation.
Parkway Elevators, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate on thirty-six months thereafter, or upon expenditure of available funds, whichever occurs first.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-614-11, Groups A, B, and C to Parkway Elevators, Inc., in an amount not to exceed $928,629.69.
Funds for the 2020 expenditure, in the amount of $121,543.19, are available in Accounts 101-67000, 68000, 69000-612600, 612680. The estimated expenditures for 2021 are $316,976.38, for 2022 are $309,543.23, and for 2023 are $180,566.89. Funds for the 2021, 2022, and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020
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