TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-604-11, Furnish and Deliver HVAC Coils to Various Locations, estimated cost $153,000.00, Accounts 101-67000/68000/69000-623270, Requisition 1540083
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-604-11, Furnishing and Delivering HVAC Coils to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure replacement HVAC coils for air handling units.
The estimated cost for this contract is $153,000.00.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise October 7, 2020
Bid Opening October 27, 2020
Award January 21, 2021
Completion June 30, 2021
Funds are being requested in 2021, in Accounts 101-67000/68000/69000-623270, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-604-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:jmc:ds:dc:atc
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020