TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $50,000.00, Account 101-66000/69000-612420, Requisition 1533710
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure road maintenance services at the Prairie Plan Site in Fulton County, Illinois.
The estimated cost of this contract is not to exceed $50,000.00. The estimated 2020 and 2021 expenditures are $25,000.00 each year, respectively.
The Multi-Project Labor Agreement is not applicable to this contract because the work will be performed in Fulton County, Illinois.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that this contract will employ nine to ten personnel.
The tentative schedule for this contract is as follows:
Advertise September 9, 2020
Bid Opening September 22, 2020
Award October 15, 2020
Completion September 28, 2021
Funds are available in Account 101-66000/69000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-664-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020