TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Berwyn Park District for the construction, operation, and maintenance of Permeable Parking and Bioswale at Liberty Green Annex in Berwyn, SSA (20-IGA-02) in an amount not to exceed $85,000.00, Account 501-50000-612400, Requisition 1542439
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Berwyn Park District (Park District) for the construction, operation, and maintenance of Permeable Parking and Bioswale at Liberty Green Annex in Berwyn, SSA (20-IGA-02), in an amount not to exceed $85,000.00.
On October 17, 2019, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Park District. Under this project, the Park District proposes constructing a bioswale and a GI conversion of a parking area using permeable pavers at a proposed park located at 6514 West 27th Place, Berwyn, Illinois. The project is expected to mitigate local flooding in the area by reducing runoff into the local sewer system and provide educational opportunities for local residents on the benefits of GI. The Permeable Parking and Bioswale at Liberty Green Annex will provide an estimated 10,577 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Park District have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $85,000.00. Partial payments to the Park District will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Park District has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $100,000.00 for this project. The IGA requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed. Due to the amount requested, this IGA falls under the threshold for Affirmative Action Requirements.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Park District in an amount not to exceed $85,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are being requested in 2021, in Account 501-50000-612400, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:HLS
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020