TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Western Springs for the design, construction, operation and maintenance of Storm Sewers and Outfall to Flagg Creek in Western Springs, SSA (18-IGA-32) in an amount not to exceed $752,936.86, Account 501-50000-612400, Requisition 1546525
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Western Springs for the design, construction, operation, and maintenance of the Storm Sewers and Outfall to Flagg Creek in Western Springs, SSA (18-IGA-32) in an amount not to exceed $752,936.86.
On May 17, 2018, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with local stormwater management projects, including the Village of Western Springs (Village). Under this project, the Village proposes to install 1,500 feet of 72-inch storm sewer along 47th Street and provide a new storm sewer outfall to Flagg Creek in Western Springs, Illinois. The project will provide flood relief for 42 structures and will reduce stormwater flows to the existing combined sewer system.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $752,936.86. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. As of this date the Village has spent approximately $156,000.00 on engineering, property acquisition, and other design-related project costs. The Village will also contribute approximately $270,000.00 towards future construction costs. The IGA requires the Village to award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The Affirmative action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village will assume responsibility for design, construction, perpetual maintenance, and operation of the project, and be solely responsible for any change orders. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with and make payment to the Village in an amount not to exceed $752,936.86. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are being requested in 2021, in Account 501-55522470-612400, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020