TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A and B to Root Brothers Mfg. & Supply Co., in an amount not to exceed $99,060.24, Accounts 101-20000-623030, 623090, 623130
Body
Dear Sir:
On May 7, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, beginning approximately August 1, 2020 and ending June 30, 2021.
In response to a public advertisement of July 1, 2020, a bid opening was held on July 21, 2020. The bid tabulation for this contract is:
GROUP A: MISCELLANEOUS STEEL
Root Brothers Mfg. & Supply Co. $65,593.66
SUPER ROCO STEEL & TUBE LTD. II $83,322.85
GROUP B: STAINLESS STEEL
Root Brothers Mfg. & Supply Co. $33,466.58
SUPER ROCO STEEL & TUBE LTD. II $41,723.75
One hundred and ninety-seven (197) companies were notified of the contract being advertised and twenty-two (22) companies requested specifications.
Root Brothers Mfg. & Supply Co., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $125,000.00, placing the total bid of $99,060.24, approximately 20.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-004-11, Groups A and B, to Root Brothers Mfg. & Supply Co., in an amount not to exceed $99,060.24.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Accounts 101-20000-623030, 623090, 623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020.
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