TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-670-11, Inspection and Repair of Cranes and Hoists at Various Locations, to Sievert Electric Service & Sales Co., in an amount not to exceed $494,088.00, Accounts 101-67000/68000/69000-612240, 612680, 612760 Requisition 1530905, 1530908 and 1530910
Body
Dear Sir:
On December 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-670-11, Inspection and Repair of Cranes and Hoists at Various Locations.
In response to a public advertisement of July 22, 2020, a bid opening was held on August 11, 2020. The bid tabulation for this contract is:
SIEVERT ELECTRIC SERVICE & SALES CO. $494,088.00
KONECRANES INC. $547,157.00
One thousand five hundred forty (1,540) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
Sievert Electric Service & Sales Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $466,150.00, placing the bid of $494,088.00 approximately 6 percent above the estimate.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE/VBE/SBE participates and the specialization of the project.
Sievert Electric Service & Sales Co., has executed the Multi-Project Labor Agreement (MPLA) for those portions of the work which will be performed in Cook County, Illinois. It is anticipated that the following trades will be utilized on this contract: electricians. This list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four to six (4-6) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate three years thereafter or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-670-11, to Sievert Electric Service & Sales Co., in an amount not to exceed $494,088.00.
Funds for the 2020 expenditure, in the amount of $101,000.00, are available in Accounts 101-67000, 68000, 69000-612240, 612680, 612760. The estimated expenditures for 2021 are $156,900.00, for 2022 are $170,894.00, and for 2023 are $65,294.00. Funds for the 2021, 2022, and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020