TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 11-186-3F, Addison Creek Reservoir, Bellwood, Illinois, to IHC Construction Companies, L.L.C., in an amount of $56,017.68, from an amount of $75,665,813.01 to an amount not to exceed $75,721,830.69, Account 401-50000-645620, Purchase Order 4000068
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Dear Sir:
On January 24, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-186-3F, Addison Creek Reservoir, Bellwood, Illinois to IHC Construction Companies, in an amount not to exceed $63,280,000.00, plus a five (5) percent allowance for change orders in an amount of $3,164,000.00, for a total amount not to exceed $66,444,000.00. The scheduled contract completion date is July 1, 2021.
As of July 23, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $12,385,813.01 from the original amount awarded of $63,280,000.00. The current contract value is $75,665,813.01. The prior approved change orders reflect a 19.57 percent increase to the original contract value.
On July 29, 2020, the contractor submitted a change order request (COR) in an amount not to exceed $56,017.68 to accelerate the excavation of clean construction or demolition debris (CCDD) soil by working the remaining Saturdays through the end of 2020. The contractor is only requesting the additional overtime premium cost for the trades and the CCDD facility for working each Saturday. The contractor is making this offer to help make up lost time from the hazardous waste delays related to COR-04 and COR-06. In return, the contractor would forfeit any escalation or overhead delay cost for time saved working on these Saturdays. The engineer reviewed the cost proposal and found it reasonable for the work described. The payments for the work will be paid based upon actual cost incurred and proper documentation submitted by the contractor and approved by the District. The engineer will evaluate at the end of the year if additional Saturday work is required in 2021 to help mitigate any remaining delay caused by the hazardous waste delay.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-186-3F in an amount of $56,017.68 (0.07 percent of the current contract value), from an amount of $75,665,813.01, to an amount not to exceed $75,721,830.69.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020
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