TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to rescind Contract 19-667-13 (Re-Bid), Native Prairie Landscape Maintenance at Various Service Areas, Group B to Lizette Medina & Company, in an amount not to exceed $160,000.00, Account 101-69000-612420, Requisition 1505940, Agenda Item No. 28, File No. 20-0397
Body
Dear Sir:
On December 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-667-11, Native Prairie Landscape Maintenance at Various Service Areas.
In response to a public advertisement of June 5, 2019, a bid opening was held on July 9, 2019. All bids were rejected as reported at the Board Meeting of September 5, 2019.
In response to a public re-advertisement of September 11, 2019, a bid opening was held on October 8, 2019. All bids were rejected as reported at the Board Meeting of December 5, 2019.
In response to a public re-advertisement of December 11, 2019, a bid opening was held on January 28, 2020. The bid tabulation for Group B of this contract is:
GROUP B: CALUMET SERVICE AREA
LIZZETTE MEDINA & CO. $84,530.00
SEMPER FI LANDSCAPING INC. $152,163.40
At the Board Meeting of May 21, 2020, Lizzette Medina & Company was awarded this contract, in an amount not to exceed $160,000.00.
On July 28, 2020, Lizzette Medina & Company notified the District that their surety company would not sign MWRD’s performance and payment bond for labor and materials with the terms and conditions stated. Therefore, Lizzette Medina & Company cannot obtain a contractor’s bond for Group B of this contract as required in the contract documents.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 19-667-13, Group B to Lizzette Medina & Company, in an amount of $160,000.00, be rescinded.
As a result, the Director of Procurement and Materials Management has advised Lizzette Medina & Company that the award will be rescinded. Lizzette Medina & Company will not be considered a responsible bidder for a one-year period under Section 70 ILCS 2605/11.11 of the Purchasing Act.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020