TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-073-12 (Re-bid), Furnish and Deliver Miscellaneous Lab Accessories to Various Locations for a One (1) Year Period, to Colonial Scientific, Inc., in an amount not to exceed $69,188.46, Account 101-20000-623570
Body
Dear Sir:
On March 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-073-11, Furnish and Deliver Miscellaneous Lab Accessories to Various Locations for a One (1) Year Period, beginning approximately September 1, 2020 and ending May 31, 2021.
In response to a public advertisement of June 17, 2020, the contract was cancelled via Addendum No. 1 dated June 17, 2020.
In response to a public re-advertisement of June 24, 2020, a bid opening was held on July 7, 2020. The bid tabulation for this contract is:
AgiLent Technologies, Inc. $2,235.80
Environmental Express, Inc. $36,543.32
Colonial Scientific, Inc $69,188.46
Agathos laboratories, Inc. $76,373.06
One thousand three hundred seventy-three (1373) companies were notified of this contract being advertised and forty-five (45) companies requested specifications.
Agilent Technologies, Inc., failed to bid all items as specified according to the terms of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Agilent Technologies, Inc., of this action.
Environmental Express, Inc., failed to bid all items as specified according to the terms of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Environmental Express, Inc., of this action.
Colonial Scientific, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $45,000.00, placing the total bid of $69,188.46 approximately 53.8 percent above the estimate. The vendor conveyed that this increase is due to the COVID-19 Pandemic and associated rising costs of Covid-related products on the contract, such as thermometers, as well as tariffs imposed on Chinese imports last fall.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-073-12 (Re-bid), to Colonial Scientific, Inc., in an amount not to exceed $69,188.46.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2020
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