TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One-Year Period, to Midwest Salt, LLC, in a total amount not to exceed $35,059.30, Account 101-20000-623130
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Dear Sir:
On July 16, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-036-11 furnish and deliver salt and calcium chloride to various locations for a one-year period, beginning approximately November 1, 2020 and ending October 31, 2021.
In response to a public advertisement of July 29, 2020, a bid opening was held on August 18, 2020. The bid tabulation for this contract is:
MIDWEST SALT, LLC $35,059.30
RUSSO HARDWARE, INC., D.B.A. RUSSO POWER EQUIPMENT $35,417.84
One hundred twelve (112) companies were notified of the contract being advertised and twenty-three (23) companies requested specifications.
Midwest Salt, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $40,000.00, placing their bid of $35,059.30 approximately 12.35 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5, Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-036-11, to Midwest Salt, LLC, in a total amount not to exceed $35,059.30.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2020
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