TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-101-11 Furnish and Deliver Replacement Uniforms and related items for various Pollution Control Personnel, estimated cost $28,000.00, Account 101-16000-623700, Requisition 1548125
Body
Dear Sir:
Contract documents and specifications have been prepared to advertise for bid Contract 21-101-11 to furnish and deliver work uniforms and related items for Environmental Specialists, Patrol Boat Operators and Pollution Control Technicians in the Monitoring and Research Department who are assigned to various locations throughout the District. The term of this contract is for two years, beginning January 1, 2021 through December 31, 2022.
The employees who wear these uniforms monitor compliance of industrial companies discharging effluent into the sewer system under the Sewage and Waste Control Ordinance and the User Charge Ordinance. They also respond to a variety of complaints and emergency incidents throughout Cook County and it is important that they project an authoritative image.
The estimated cost for this contract is $28,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
The tentative schedule for this contract is as follows:
Advertise October 21, 2020
Bid Opening November 10, 2020
Award December 17, 2020
Completion December 31, 2022
The estimated expenditures for 2021 and 2022 are $14,000.00 and $14,000.00, respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-101-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:JW:RA:MS:lm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2020