TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-613-21, HVAC Improvements at Various Locations, to Autumn Construction Services, Inc., in an amount not to exceed $3,175,000.00, Account 201-50000-645780, Requisition 1503583
Body
Dear Sir:
On August 8, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-613-21, HVAC Improvements at Various Locations.
In response to a public advertisement of July 29, 2020, a bid opening was held on August 25, 2020. The bid tabulation for this contract is:
AUTUMN CONSTRUCTION SERVICES, INC. $3,175,000.00
PREMIER MECHANICAL, INC. *$3,193,000.00
*corrected total
Autumn Construction Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the terms and specifications of the contract. The estimated cost for this contract is $2,900,000.00 placing the bid of $3,175,000.00, approximately 9.5 percent above the estimate.
Autumn Construction Services, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that some or all of the following trades will be utilized under this contract: carpenters, electricians, insulators, ironworkers, laborers, hoisters, painters, pipefitters, and sheet metal workers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE, 10 percent SBE and 3 percent VBE.
Autumn Construction Services, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The bidder has committed to the following utilization goals for this contract: 20 percent MBE and offers themselves to satisfy WBE. Autumn Construction Services, Inc., also offers themselves and MBE companies to satisfy SBE participation and 3 percent for VBE goal.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-613-21 to Autumn Construction Services, Inc., in an amount not to exceed $3,175,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall complete all work as specified in the time clause of the agreement after approval of the contractor’s bond.
Funds for the 2020 expenditure, in the amount of $200,000.00, are available in Account 201-50000-645780. The estimated expenditures for 2021 are $1,100,000.00, and for 2022 are $1,100,000.00, and for 2023 are $775,000.00. Funds for the 2021, 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2020
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