TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-157-3P, Installation of Mechanical Mixers at Stickney Water Reclamation Plant, to Sollitt/Sachi Joint Venture, in an amount not to exceed $8,722,028.00, plus a five (5) percent allowance for change orders in an amount of $436,101.40, for a total amount not to exceed $9,158,129.40, Account 401-50000-645650, Requisition 1542937
Body
Dear Sir:
On May 21, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-157-3P, Installation of Mechanical Mixers at Stickney Water Reclamation Plant.
In response to a public advertisement of July 22, 2020, a bid opening was held on August 25, 2020. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $7,148,600.00
SOLLITT/SACHI JOINT VENTURE $8,722,028.00
F. H. PASCHEN, SN NIELSEN & ASSOCIATES LLC $8,803,000.00
Independent Mechanical Industries, Inc., the low bidder, failed to submit the signed MBE, WBE, SBE Subcontractors’ letters of intent for their Utilization Plan with their bid. Therefore, the bid was considered non-responsive in accordance with Section 13 (a)(iv) of the Affirmative Action Ordinance, Revised Appendix D. The Director of Procurement and Materials Management has informed Independent Mechanical Industries, Inc., of this action.
Sollitt/Sachi Joint Venture, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is between $11,780,000.00 and $14,260,000.00, placing their bid of $8,722,028.00 within the cost range.
Sollitt/Sachi Joint Venture has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenter, laborer, operator, pipe fitter, electrician and iron worker. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
Sollitt/Sachi Joint Venture is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE, 10 percent SBE, and 3 percent VBE. Sollitt/Sachi Joint Venture offers themselves to satisfy the MBE and SBE participation, 10.41 percent WBE participation and 3.44 percent for VBE goals.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-157-3P to Sollitt/Sachi Joint Venture, in an amount not to exceed $8,722,028.00, plus a five (5) percent allowance for change orders in an amount of $436,101.40, for a total amount not to exceed $9,158,129.40, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall begin work upon approval of the Contractor’s Bond and terminate five hundred forty-seven (547) days thereafter, or upon expenditure of available funds.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2020
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