TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-630-11, Furnishing and Delivering Ferric Chloride, estimated cost $2,320,000.00, Accounts 101-67000/69000-623560, Requisitions 1548074 and 1548530
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-630-11, Furnishing and Delivering Ferric Chloride.
The purpose of this contract is to procure ferric chloride at the Stickney and Egan Water Reclamation Plants.
The estimated cost for this contract is not to exceed $2,320,000.00. The estimated 2021, 2022, and 2023 expenditures are $445,000.00, $1,450,000.00, and $425,000.00.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver contract for chemicals.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract for chemicals.
Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
Section 5, Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise December 2, 2020
Bid Opening December 22, 2020
Award January 21, 2021
Completion March 31, 2023
Funds are being requested in 2021, 2022, and 2023, in Accounts 101-67000/69000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-630-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:RD:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2020