TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Evoqua Water Technologies LLC, to Provide Lower Bearing Assembly for the SEPA 5 Screw Pump at the Calumet Water Reclamation Plant, in an amount not to exceed $37,300.00, Account 101-68000-623270, Requisition 1546365
Body
Dear Sir:
Authorization is requested to issue a purchase order to Evoqua Water Technologies LLC, to provide a lower bearing assembly for the SEPA 5 screw pump at the Calumet Water Reclamation Plant. The estimated delivery time is 16-18 weeks.
Evoqua Water Technologies LLC, the sole source provider for the lower bearing assembly, submitted prices for these items as required. Inasmuch as Evoqua Water Technologies LLC is the only source of supply for this lower bearing assembly, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Evoqua Water Technologies LLC, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4. Coverage: The following provisions, to be known as “Appendix D” together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5.
• Section 5. Definitions: (g) “Construction contract” means any District contract or amendment thereto, providing for a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Evoqua Water Technologies LLC, in an amount not to exceed $37,300.00.
Funds are available in Account 101-68000-623270.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2020