TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 19-RFP-39 Enhancements to the District's New Website, with Next Generation Technology, Inc., in an amount not to exceed $300,000.00, Account 101-27000-612430, Requisition 1529902 (Deferred from the September 17, 2020 Board Meeting)(Deferred from the October 1, 2020 Board Meeting)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Next Generation Technology, Inc. to provide content updates and enhancements to the District’s new website for a period of one-year period from October 15, 2020 through October 14, 2021.
On February 5, 2020, Request for Proposal 19-RFP-39 Enhancements to the District's new Website was publicly advertised. Five hundred fifty-one (551) firms were notified and forty-four (44) firms requested proposal documents. On March 6, 2020, the District received three (3) proposals from Clarity Partners LLC, Next Generation Technology Inc., and Wynndalco Enterprises LLC.
Interviews were conducted and evaluated by staff from Procurement and Materials Management, Information Technology, and Public Affairs based on the following criteria: understanding of the project, proposed methods of performing the work, and technical competence.
Based on evaluations of the interviews and the best and final offers, it is recommended that a purchase order be awarded to Next Generation Technology, Inc. Next Generation Technology, Inc.’s responses demonstrated an understanding of the goals, and the requirements of the project, ability to translate to a different language, as well as a feasible and cost-effective approach to providing appropriately skilled locally-based personnel and therefore Next Generation, Inc. was the best suited for this project.
Inasmuch as the firm of Next Generation Technology, Inc. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $300,000.00.
Funds are available in Account 101-27000-612430.
Requested, John H. Sudduth, Director of Information Technology, JHS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2020