TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver four 2021 Ford Explorers, under Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 120716-NAF, in an amount not to exceed $133,993.20, Account 101-15000-634860, Requisition 1548710.
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver four 2021 Ford Explorers with gasoline engines, under Sourcewell, formerly NJPA, Contract 120716-NAF. The District has the ability to participate in Sourcewell, under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
Sourcewell currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2021 Ford Explorers with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract is January 17, 2017 to January 17, 2021.
The following planned vehicle replacements have met the replacement criteria of 10 years, 100,000 miles, or high lifetime-to-date maintenance costs:
Unit Year Make Model Dept Sect Odometer Months in Service
2542 2005 Ford Explorer M&O 755 73,173 177
2581 2005 Ford Taurus M&O 843 104,516 177
2804 2008 Jeep Cherokee M&O 931 93,849 142
9332 2013 Ford Expedition M&O 931 56,235 73
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative action Ordinance, Revised Appendix D, applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
Section 4, Coverage: The following provisions, to be known as “Appendix D” together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5”.
Section 5. Definitions: (g) “Construction contract” means any District contract or amendment thereto, providing a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and appropriate to be subject to Appendix D consistent with the Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of vehicles and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $133,993.20.
Funds are available in Account 101-15000-634860.
Requested, William S. Sheriff, Acting Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2020