TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 24-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, estimated cost $1,275,300.00
Body
Dear Sir:
On November 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA.
In response to a public advertisement of January 3, 2024, a bid opening was held on January 30, 2024. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
SYNAGRO CENTRAL, LLC $1,490,070.00
GROUP B: CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
SYNAGRO CENTRAL, LLC $1,076,171.10
A review of the bid submitted by Synagro Central, LLC by the Maintenance and Operations Department for Group A has indicated that the bid is considered too high over the estimate. The sole bid received is approximately 97.4% over the estimate.
A review of the bid submitted by Synagro Central, LLC by the Maintenance and Operations Department for Group B has indicated that the bid is considered too high over the estimate. The sole bid received is approximately 106.7% over the estimate.
The high bids for both Groups A and B are due to the new requirements for the removal, hauling, and transportation of biosolids, and fuel market volatility.
Therefore, the Director of Procurement and Materials Management has notified Synagro Central, LLC that their bid is rejected based on the above information and in the public’s best interest.
The Maintenance and Operations Department will not re-advertise this contract. Services will be provided by other alternative methods.
Requested, John P. Murray, Director of Maintenance and Operations
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv