TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-627-12 (Re-Bid), Repairs to Air Compressors and Air Dryers at Various Locations, to Siemens Industry, Inc., in an amount not to exceed $154,400.00, Accounts 101-67000/68000/69000-612600/612650, Requisitions 1604544, 1604545, and 1604546
Body
Dear Sir:
On September 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-627-11, Repairs to Air Compressors and Air Dryers at Various Locations.
In response to a public advertisement of October 25, 2023, a bid opening was held on November 21, 2023. No bids were received.
In response to a public re-advertisement of December 13, 2023, a bid opening was held on January 23, 2024. The bid tabulation for this contract is:
SIEMENS INDUSTRY INC. $138,840.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the scope of work required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $154,400.00.
Siemens Industry, Inc. the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $154,400.00, placing their bid of $138,840.00 approximately 10.1 percent below the estimate.
Siemens Industry, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters, laborers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately five (5) people for the services.
The Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) utilization goals for this contract are 20 percent MBE and/or WBE.
Siemens Industry, Inc., is in compliance with the Affirmative Action Ordinance Revised Appendix D as indicated on the attached report. The bidder requested a full waiver of the goals, and the waiver was granted.
The work under this contract shall commence upon approval of the Contractor’s bond and terminate three years thereafter or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-627-12 to Siemens Industry, Inc., in an amount not to exceed $154,400.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2024 expenditures, in the amount of $52,200.00, are available Accounts 101-67000/68000/69000-612600/612650. The estimated expenditure for 2025 is $52,200.00 and for 2026 is $50,000.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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