TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-684-11, Mosquito and Midge Fly Abatement Services at Various Locations, to Clarke Environmental Mosquito Management, Inc., in an amount not to exceed $76,000.00, Account 101-66000/69000-612420, Requisition 1605023
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Dear Sir:
On November 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-684-11, Mosquito and Midge Fly Abatement Services at Various Locations.
In response to a public advertisement of January 10, 2024, a bid opening was held on January 30, 2024. The bid tabulation for this contract is:
CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. $72,758.04
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: cannot perform the services required for pest control. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $76,000.00.
Clarke Environmental Mosquito Management, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $76,000.00, placing their bid of $72,758.04 approximately 4.26% below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V, are not included in this contract because it does not meet the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that this contract will employ one (1) person.
The contract will expire on December 31, 2025, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-684-11 to Clarke Environmental Mosquito Management, Inc., in an amount not to exceed $76,000.00.
No bid deposit was required for this contract.
Funds are available for the 2024 expenditure, in the amount of $38,000.00, in Account 101-66000/69000-612420. The estimated expenditure for 2025 is $38,000.00 and is contingent on the Board of Commissioners’ approval of the budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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