TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Altorfer Industries Inc., to Furnish and Deliver One New Caterpillar Model BB121 Control Package, BP118C Pickup Broom, H95S Work Tools, and 296-8192 General Purpose Bucket to the Calumet Water Reclamation Plant (WRP), under Sourcewell (formerly NJPA) Purchasing Contract No. 011723-CAT, in an amount not to exceed $49,905.00, Account 101-68000-634760, Requisition 1615317
Body
Dear Sir:
Authorization is requested to issue a purchase order to Altorfer Industries Inc. to furnish and deliver one new Caterpillar Model BB121 Control Package, BP118C Pickup Broom, H95S Work Tools, and 296-8192 General Purpose Bucket to the Calumet Water Reclamation Plant (WRP). The equipment and accessories are expected to be delivered by December 31, 2024.
Sourcewell (formerly NJPA) has a competitively bid contract with Caterpillar, Inc., Contract No. 011723-CAT, for heavy construction and paving equipment. Altorfer Industries Inc. is a distributor for Caterpillar. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current heavy construction and paving equipment during the contract period. The term of contract 011723-CAT began on May 24, 2023 for a four-year term with an option to extend for one additional year. This contract will expire on April 14, 2027.
This order consists of the procurement of one new Caterpillar Model BB121 Control Package, BP118C Pickup Broom, H95S Work Tools, and 296-8192 General Purpose Bucket. The Caterpillar and portable heavy equipment attachments will be used for mini excavators and track loaders including a fork box grader, plate compactor, and power broom. These attachments will increase the utilization and flexibility of existing equipment, adding to the efficiency of both the equipment and the maintenance and operations staff who use them to perform work at the Calumet WRP.
Altorfer Industries Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Altorfer Industries Inc., in an amount not to exceed $49,905.00.
Funds are available in Account 101-68000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024