TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-028-11, Furnish and Deliver Miscellaneous Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, Groups A and C to Jade Scientific, Inc., in an amount not to exceed $121,058.49, Group B to Taylor Distribution Group LLC, in an amount not to exceed $14,833.07, and Group D to Pacific Star Corporation, in an amount not to exceed $22,345.31, Account 101-20000-623570
Body
Dear Sir:
On December 21, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-028-11, Furnish and Deliver Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, beginning approximately April 1, 2024 and ending March 31, 2025.
In response to a public advertisement of January 17, 2024, a bid opening was held on January 30, 2024. The bid tabulation for this contract is:
GROUP A: PAPER FILTERS (WHATMAN)
Jade Scientific, Inc. $59,086.82
Taylor Distribution Group LLC $64,078.01
Colonial Scientific, Inc $72,890.27
MG Scientific, Inc. $75,245.96
Pacific Star Corporation $78,555.74
GROUP B: CRUCIBLES
Taylor Distribution Group LLC $14,833.07
Pacific Star Corporation $21,924.08
MG Scientific, Inc. $22,040.82
Jade Scientific, Inc. $23,227.19
Colonial Scientific, Inc. $24,738.26
GROUP C: PETRI DISHES
Jade Scientific, Inc. $61,971.67
MG Scientific, Inc $67,814.73
Taylor Distribution Group LLC $70,544.19
Colonial Scientific, Inc. $73,609.50
Pacific Star Corporation $84,484.95
GROUP D: PAPER FILTERS
Pacific Star Corporation $22,345.31
Taylor Distribution Group LLC $49,719.43
Jade Scientific, Inc. $60,247.84
MG Scientific, Inc. $71,001.55
Colonial Scientific, Inc. $71,610.23
Jade Scientific, Inc., the lowest responsible bidder for Groups A and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and C of this contract was $160,000.00, placing the total bid of $121,058.49 approximately 24.34 percent below the estimate.
Taylor Distribution Group LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $25,000.00, placing the total bid of $14,833.07 approximately 40.67 percent below the estimate.
Pacific Star Corporation, the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $85,000.00, placing the total bid of $22,345.31 approximately 73.71 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-028-11, Groups A and C to Jade Scientific, Inc. in an amount not to exceed $121,058.49, Group B to Taylor Distribution Group LLC in an amount not to exceed $14,833.07, and Group D to Pacific Star Corporation in an amount not to exceed $22,345.31.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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