TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the City of Palos Heights for the design, construction, operation, and maintenance of a Lake Katherine Permeable Paver Commuter Parking Lot in Palos Heights (18-IGA-14), in an amount not to exceed $184,000.00
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the City of Palos Heights (City) for the design, construction, operation, and maintenance of a Lake Katherine Permeable Paver Commuter Parking Lot in Palos Heights (18-IGA-14), in an amount not to exceed $184,000.00.
On November 2, 2017, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the City of Palos Heights. Under this project, the City proposes to construct a permeable paver parking lot, as depicted in the attached exhibit. The project is expected to mitigate flooding in the project area and demonstrate to local residents the benefits of constructing GI. The project will reduce and attenuate stormwater runoff in the vicinity of the project area by providing up to an estimated 120,000 gallons of stormwater storage, which the District will include in its annual reporting to the United States Environmental Protection Agency for the GI portion of the District’s consent decree.
For this project, the City will receive federal Surface Transportation Program funding through the Illinois Department of Transportation (IDOT). As a result, the project will be bid, awarded, and constructed through IDOT, which will oversee contract administration and construction of the overall project. Since IDOT will be managing the construction, its contracting requirements will govern, including their provisions for Disadvantaged Business Enterprise participation applied to the entire project. IDOT’s tailored Disadvantaged Business Enterprise participation goal for this project is 10 percent of the overall project cost and not just the portion funded by the District. In keeping with the Board’s request to receive summary reports documenting the attainment of diversity goals across District stormwater partnerships, the City will be required to provide information on the goal attainment for this project, which will be provided in an annual report summarizing goal attainment on stormwater partnerships.
The terms of the IGA will include payment by the District towards construction costs in an amount not to exceed $184,000.00. The total project cost, including design and permitting, is $1,129,024.75. Partial payments to the City, to be set forth in the IGA, will be made at predefined intervals during construction, which is anticipated to commence in 2024. The City has contributed to engineering and other design-related costs of the project, and will assume responsibility for construction, operation, and maintenance of the project. The City will also be solely responsible for any change orders. The IGA will contain provisions that allow the District to review the project’s design and perform inspections after construction.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the City in an amount not to exceed $184,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for this project are subject to appropriation in 2024 in Account 501-50000-612400. Funds requested in future years are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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