TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount not to exceed $2,463,500.00, Accounts 101-68000/69000-612520, Requisitions 1606396 and 1606558
Body
Dear Sir:
On November 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B.
In response to a public advertisement of January 3, 2024, a bid opening was held on January 30, 2024. The bid tabulation for this contract is:
GROUP A: LASMA
GOSIA CARTAGE, LTD. $1,765,403.19
JEI, INC. $1,849,974.37
GROUP B: CALSMA
GOSIA CARTAGE, LTD. $1,475,272.00
The total value of the work ordered under this contract is not to exceed $1,281,500.00 for Group A, $1,182,000.00 for Group B, $2,463,500.00 for both groups combined. The bids are over the engineer's estimates due to new requirements for the removal, hauling, and transportation of biosolids and inflation per the Maintenance and Operations Department.
Gosia Cartage, Ltd., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $1,281,500.00, placing their bid of $1,765,403.19 approximately 37.8 percent above the estimate.
Gosia Cartage, Ltd., the sole bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $1,182,000.00, placing their bid of $1,475,272.00 approximately 24.8 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran Business Enterprise (VBE) utilization goals for this contract is 20 percent MBE, 13 percent WBE, and 3 percent VBE.
Gosia Cartage, Ltd., is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V for Group A, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran Business Enterprise (VBE) utilization goals for this contract is 20 percent MBE and 13 percent WBE. Bidder requested a waiver for VBE participation. Waiver was granted.
Gosia Cartage, Ltd., is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V for Group B, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran Business Enterprise (VBE) utilization goals for this contract is 20 percent MBE and 13 percent WBE. Bidder requested a waiver for VBE participation. Waiver was granted.
The contract will require approximately thirty-six (36) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-691-11, Groups A and B, to Gosia Cartage, Ltd., in an amount not to exceed $2,463,500.00, subject to the contractors furnishing performance bonds in forms satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall commence work on April 1, 2024, or upon approval of the Contractor’s bonds, whichever occurs later, and terminate on March 31, 2025, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2024 expenditure for Group A, in the amount of $1,281,500.00, are available in Account 101-69000-612520.
Funds for the 2024 expenditure for Group B, in the amount of $1,182,000.00, are available in Account 101-68000-612520.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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