TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 101 Erie Hotel LLC for maintenance and operation of the common areas of the 101-111 East Erie Street Building, in an amount not to exceed $71,053.50, Account 101-15000-612390, Requisition 1614045
Body
Dear Sir:
Authorization is requested to issue a purchase order to 101 Erie Hotel LLC for maintenance and operation of the common areas of the 101-111 East Erie Street Building. This purchase order begins on January 1, 2024 and will expire on December 31, 2024.
The amended deed and declaration for this property, as approved by the Board on November 4, 2021, requires the owner of Air Lot B, 101 Erie Hotel LLC, to maintain and operate the common areas of the 101-111 East Erie Street Building. The District’s share of the total common building expenses for services such as snow and ice removal, window cleaning, truck dock and stairwell maintenance, scavenger service, and pest control is 29.65%. The District’s share of the total common building expenses for the total parking area is 41.20%. There is a yearly cap for the District’s share of these expenses of $71,053.50. The amended deed and declaration requires annual payment by the District to 101 Erie Hotel LLC for these prorated expenses.
Inasmuch as 101 Erie Hotel LLC is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
101 Erie Hotel LLC is registered and is in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to 101 Erie Hotel LLC in an amount not to exceed $71,053.50.
Funds are available in Account 101-15000-612390.
Requested, Shellie A. Riedle, Administrative Services Officer, BA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024