TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-416-11 Operating Engineering and Related Trade Services To the Main Office Building Complex, estimated cost $4,000,000.00, Accounts 101-15000-612370 and 612390, Requisition 1615820
Body
Dear Sir:
Contract documents and specifications have been prepared for operating engineering and related trade services to the Main Office Building complex for a thirty-six (36) month period.
The purpose of this contract is to provide operating engineers, mechanical support, repairs, preventive maintenance, and inspection services for the Main Office Building Complex, for a thirty-six (36) month period.
The estimated cost for this contract is $4,000,000.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $330,616.00, $1,306,497.00, $1,325,146.00, and $1,037,741.00 respectively.
The is no bid deposit required for this contract.
The contract specifications require that all work commence on the first of the month which follows the date of contract execution and be completed five years later. The contract is scheduled to begin September 30, 2024.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix C will be included in this contract. The Appendix K and V will not be included. The work under this contract should be classified as "Mechanical." The associated Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) individual goals are: 2% MBE and/or WBE.
The tentative schedule for this contract is as follows:
Advertise May 8, 2024
Bid Opening May 28, 2024
Award June 20, 2024
Completion October 1, 2027
Funds are available in accounts 101-15000-612370 and 612390 for the 2024 expenditures. Fund for expenditures in years 2024, 2025, 2026, and 2027 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-416-11.
Requested, Shellie A. Riedle, Administrative Services Officer, BA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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