TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 14-253-AF Diversion Channel for Flood Control Project on Midlothian Creek in Robbins, CSA to F.H. Paschen, S.N. Nielsen & Associates LLC, in an amount of $106,813.63, from an amount of $11,020,615.68, to an amount not to exceed $11,127,429.31, Account 501-50000-645620, Purchase Order 4000089
Body
Dear Sir:
On April 21, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-253-AF Diversion Channel for Flood Control Project on Midlothian Creek in Robbins, CSA to F.H. Paschen, S.N. Nielsen & Associates LLC, in an amount not to exceed $9,543,000.00, plus a five (5) percent allowance for change orders in an amount of $477,150.00, for a total amount not to exceed $10,020,150.00. The contract is expected to be completed in Spring 2024.
As of March 8, 2024, the attached list of change orders has been approved.
Original Contract Amount $9,543,000.00
Date of Board Approval 4/21/2022
Cumulative Change Order (3/8/2024) $1,477,615.68
% Change of Original Contract Value 15.48%
Current Contract Value $11,020,615.68
Requested Increase $106,813.63
New Contract Value $11,127,429.31
% Change of Current Contract Value 0.97%
Total % Change of Original Contract Value 16.60%
A change order is requested to add the following scope of work to this contract: approximately 0.74 acres of native planting and landscaping work along the proposed diversion channel. This work was originally included in OAI Inc.’s (OAI) scope of work. OAI is a Chicago-based nonprofit and their work on this project was funded through a grant from the Chi-Cal Rivers fund, administered by the National Fish and Wildlife Foundation. OAI’s scope of work included approximately three acres of native planting and landscaping work along the diversion channel. As OAI’s scope of work on this project was grant funded, all work needed to be completed by June 30, 2023. Since the project site needed work to remediate lead contaminated soil, a portion of the site was not accessible to OAI in time to meet their grant deadline, and approximately 0.74 acres of this planting and landscaping work was not completed. A request for proposal (RFP-12) was issued to the contractor on October 18, 2023, to complete this work. The contractor submitted a cost proposal (CO-26) in an amount of $106,813.63 for all work required to complete the remainder of OAI’s scope. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO26, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-253-AF in an amount of $106,813.63 (0.97% of the current contract value), from an amount of $11,020,615.68, to an amount not to exceed $11,127,429.31.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:DC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
Attachment