TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with V3 Companies of Illinois, LTD., for professional services for Contract 14-263-3F Flood Control Project for the Melvina Ditch Watershed, in an amount of $250,000.00, from an amount of $1,362,712.77, to an amount not to exceed $1,612,712.77, Account 501-50000-612450, Purchase Order 3083712 (As Revised)
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Dear Sir:
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with V3 Companies of Illinois, Ltd. (V3), for professional engineering services for Contract 14-263-3F Flood Control Project for the Melvina Ditch Watershed, in an amount not to exceed $1,037,405.00.
As of March 8, 2024, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $325,307.77, from the original amount awarded of $1,037,405.00. The current contract value is $1,362,712.77. The prior approved change orders reflect a 31.36 percent increase to the original contract value.
Original Contract Amount $1,037,405.00
Date of Board Approval 11/6/2014
Cumulative Change Order (3/8/2024) $325,307.77
% Change of Original Contract Value 31.36%
Current Contract Value $1,362,712.77
Requested Increase $250,000.00
New Contract Value $1,612,712.77
% Change of Current Contract Value 18.35%
Total % Change of Original Contract Value 55.46%
Since completion of construction, the reservoir has experienced several significant storm events. Based on observation of the expanded reservoir and the rehabilitated pump station under the new conditions during these events, additional modeling of the system needs to be performed to evaluate improvements to maximize the flood control benefits. Since V3 was the design consultant for this project they have the depth of knowledge needed to evaluate and offer guidance for these additional improvements.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract as signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase this purchase order and amend the agreement with V3 in an amount of $250,000.00 (18.35% of the current contract value), from an amount of $1,362,712.77, to an amount not to exceed $1,612,712.77.
Funds are available in Account 501-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2024
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